A Comprehensive Guide to Reviewing Your Company’s IT Asset Management Process

by | May 30, 2023 | Business

Spring is upon us, and it is time to take action. Do not procrastinate cleaning out your old office IT storage closet for another minute. Now is the best time to review your IT asset management process. 

In this blog post, we’ll present a step-by-step guide on how to review (and enhance) your company’s IT asset management process to ensure optimal efficiency and security. Regularly optimizing your company’s IT asset management process allows you to take inventory of all IT equipment, as well as properly dispose of decommissioned devices, without compromising the security of your company. 

There are three main steps to this review process. 

Step 1: Take Stock of Existing Assets

Conduct a thorough inventory of all IT assets within your company. This includes devices currently in use, as well as those stored in closets or off-site locations. Document details such as brand, model, part number, serial number, and asset tag numbers. 

Step 2: Assess Future Needs 

Evaluate your company’s future IT requirements based on growth projections and business plans. Your company may need additional devices, software licenses, or infrastructure upgrades. Also, identify devices that no longer meet your business needs. This includes obsolete hardware, software with expired licenses, or devices that are no longer used by employees. These types of assets not only occupy physical space but also pose potential security risks

Step 3: Develop a Retention and Disposal Strategy

Establish a clear strategy for retaining and disposing of IT assets. Define retention periods for different types of assets based on compliance requirements, business needs, and data sensitivity. Develop guidelines for secure data destruction and environmentally responsible disposal methods

Don’t Sleep on Spring IT Cleaning 

If you’ve gotten this far, and feel like you could use some guidance, CLR Solutions has developed our Equipment Auditing Service specifically to help companies like yours. In addition to taking a thorough inventory of your company’s IT equipment, CLR goes above and beyond, providing security at every step in the process. 

As a certified data destruction and ITAD services company, here’s what we take care of for you: 

  1. Inventory all devices. 
  2. Identify redundant or decommissioned IT equipment. 
  3. Back up all relevant data. 
  4. Wipe decommissioned hard drives clean of all data. 
  5. Remove old IT equipment from your office. 
  6. Recycle IT equipment securely, or resell IT equipment to recoup part of your investment.

CLR Solutions takes a comprehensive approach to security and IT asset destruction, thoroughly vetted and trusted by our ITAD clients. We offer secure data destruction, electronics recycling, equipment relocation, equipment removal, and investment recovery. CLR Solutions is an International Secure Information Governance & Management Association (i-SIGMA®) member and adheres to their data destruction guidelines.

About The Author

Chris Regan

Chris Regan

Founder of CLR Solutions LLC, a specialized electronics recycling/refurbishing and data security services firm which offers clients secure data destruction, equipment investment recovery solutions, electronic disposal, and recycling services. Over 15 years industry experience in various leadership and management roles. A drive and determination necessary to make any project successful.