3 Reasons Data Destruction is Crucial During Office Relocation

by | Jul 26, 2023 | Business

Relocating an office is a complex operation that involves more than just moving furniture and equipment. Your organization may be transitioning to a new business model, such as shifting from a sales center to a technical hub, or simply downsizing your office. Either way, you must take into account your IT equipment and data security. 

Data destruction is essential when moving offices. Managing your IT equipment properly ensures that your business maintains security, compliance, and efficiency during a significant transition. 

Why is data destruction critical during such a transition? Here are the three most important reasons to keep in mind: 

1. Ensuring Compliance 

One of the main reasons to undertake data destruction when relocating offices is to maintain compliance with data protection laws. Consequences of non-compliance range from hefty fines to significant reputational damage to your business. 

During a move, devices are at greater risk of being misplaced or stolen, along with the important company data contained in them. Generally, the lifecycle of a device is tracked using chain of custody. The National Institute of Standards and Technology defines chain of custody as “a process that tracks the movement of evidence through its collection, safeguarding, and analysis lifecycle by documenting each person who handled the evidence, the date/time it was collected or transferred, and the purpose for the transfer.”

If, for some reason, data can’t be destroyed before the move, chain of custody can be used to verify that devices were transported securely before being wiped. However, chain of custody does not guarantee that data-containing devices will not be lost or stolen during transport. Destroying the data before the move removes the need to rely solely on chain of custody documentation for those devices. Plus, data destruction also eliminates any risk of data loss. 

2. Building a New Business Model

Destroying data from redundant equipment helps your organization prepare for a fresh start in your new location, ready to tackle your new business model with ease and efficiency.

Imagine your company is downsizing from a 500-seat office to a 250-seat technical center. In this scenario, you’re likely to end up with a surplus of IT equipment, some of which may not be required, or suitable, for the new office setup. This redundant equipment, however, still carries sensitive data – everything from business plans and customer information to internal communications and proprietary software.

Destroying data when moving office locations ensures that old, potentially irrelevant data doesn’t clutter your new systems and allows you to start anew with a clean slate.

3. Preventing Data Breaches

Do not make the mistake of keeping forgotten data on your old, redundant IT equipment. This could result in data breaches and loss of company security, as well as damaged reputation to your organization. Make sure to partner with a certified IT Asset Disposition and Data Destruction firm to take care of your data destruction needs for you.

Remember: each piece of equipment carries a piece of your company’s history – you need to make sure the data contained in that equipment doesn’t fall into the wrong hands. Instead, let your IT equipment management system be a stepping stone to a strong, secure, and sustainable future in your new office.

Are you relocating offices, or simply thinking about starting the process? Moving and managing your IT equipment is simple when you have a strong partner who takes care of data destruction for you. CLR Solutions can help. Call or text us today to start discussing your moving strategy at 877-CLR-SOLU, or 877-257-7658.

About The Author

Chris Regan

Chris Regan

Founder of CLR Solutions LLC, a specialized electronics recycling/refurbishing and data security services firm which offers clients secure data destruction, equipment investment recovery solutions, electronic disposal, and recycling services. Over 15 years industry experience in various leadership and management roles. A drive and determination necessary to make any project successful.